Operations Administrator

About this role

Salary: £24,500 - £27,500 Location: Harrietsham, Kent Application and Interviews The job advert closes by the 29th November 2026, with 1st stage telephone interviews and second stage face-to-face interviews scheduled to be held in the first 2 weeks of December 2026. The Story: Established in 1976, Bedfont is an award-winning medical technology company based in Harrietsham, Kent. Its breath analysis medical devices are exported globally thanks to its network of carefully selected distributors. The Challenge: Healthcare is evolving, and the market for breath analysis monitors is expanding. Bedfont are looking for hard-working, like-minded, and passionate individuals to join the Bedfont Family to help achieve its goal of innovating healthcare worldwide. The Benefits: • 25 days paid holiday plus bank holidays • Social events • Private medical insurance • Subsidised health checks • Well-being warriors • Well-being garden and room • Annual optical allowance • Cycle to work scheme • Pension scheme • Bonus scheme • Employee Assistance Programme (EAP) • Rewards and discounts platform • Referral bonus • Charity days • Home office setup allowance • Employee awards • Free on-site parking • Training & development opportunities • Free uniform • Subsidised kids club • Subsidised Celler8 Devices • Time in service annual leave bonus • Enhanced Maternity and Paternity Pay Your Mission: The Operations Administrator is responsible for providing efficient administrative support across the Operations function, ensuring records, documentation and business systems are maintained accurately and in a timely manner. Working closely with the Supply Chain team and other operational departments, the role supports supplier administration, compliance documentation, data maintenance and general operational activities. The Operations Administrator contributes to the smooth day-to-day running of the department through strong organisational skills, attention to detail and a proactive approach. Roles and Responsibilities: • Process Operations administration accurately and in a timely manner. • Maintain accurate supplier, purchasing and operational records. • Support the completion, coordination and filing of supplier documentation, including SCAR forms. • Maintain and update the approved supplier matrix and associated records. • Assist with supplier onboarding administration and ensure required documentation is obtained. • Support the preparation and maintenance of reports, trackers and departmental information. • Enter and update information accurately within relevant business systems. • Monitor outstanding administrative actions and follow up with relevant colleagues or suppliers. • Respond to internal and external queries relating to Operations administration. • Liaise with internal departments to support the timely completion of operational activities. • Ensure documentation is completed accurately and retained in accordance with company procedures. • Support compliance with company policies, quality standards and applicable regulatory requirements. • Assist with general purchasing and supply chain administration where required. • Support departmental meetings by preparing information and recording agreed actions where required. • Identify opportunities to improve administrative processes and efficiency. • Provide general administrative support to the Supply Chain Manager and wider Operations team. • Comply with all company Health & Safety policies and safe working practices. ESG Administration: • Support Environmental, Social and Governance (ESG) administration activities, including maintaining supplier sustainability data, records and supporting documentation. • Maintain ESG-related documentation, supplier declarations and records to support sustainability objectives and compliance requirements. PPWR Compliance: • Support compliance with Packaging and Packaging Waste Regulation (PPWR) requirements by maintaining packaging data, supplier declarations and associated documentation. • Assist with the collection, validation and retention of packaging compliance records to support reporting, audit and regulatory requirements. KPI Reporting: • Maintain supplier and operational KPI data, ensuring information is accurate, current and available for reporting purposes. • Support the preparation, maintenance and distribution of operational, supply chain and supplier performance reports. • Assist with the analysis and presentation of KPI data to support decision-making and continuous improvement activities. Qualifications: • NVQ Level 2 or Level 3 in Business Administration, Supply Chain, Purchasing or a related subject, or equivalent experience. • Business Administration or Supply Chain qualification preferred. • Relevant training in purchasing, supplier management or quality administration would be advantageous. Valuable Expertise: Essential Skills • Previous experience in an administrative or operational support role. • Excellent organisational and time-management skills. • High level of accuracy and attention to detail. • Strong IT skills, including Microsoft Excel, Outlook and Word. • Ability to maintain accurate records, trackers and documentation. • Excellent written and verbal communication skills. • Ability to prioritise workload and meet deadlines. • Ability to work effectively independently and as part of a team. • Confident communicating with internal departments and external suppliers. • Professional, proactive and willing to support the wider team. • Good problem-solving skills. • Ability to handle confidential or commercially sensitive information appropriately. Preferred Skills • Previous experience in purchasing, supply chain, manufacturing or Operations administration. • Experience of using ERP, MRP or other business management systems. • Experience maintaining supplier records or databases. • Experience supporting supplier corrective action or quality documentation. • Experience within a medical device, pharmaceutical or regulated manufacturing environment. • Understanding of quality management system requirements. In addition, employees may be required to undertake other duties as may reasonably be required of them. In these circumstances, training will be given where it is considered. Bedfont® Scientific Ltd. does not and will not discriminate in the recruitment or management of staff on the basis of race, colour, religion, gender, age, disability, marital status, sexual orientation, or more. We are an equal opportunity employer, and Bedfont® regards every employee as a member of the Bedfont® family and is committed to providing a fair, safe, diverse and welcoming atmosphere. Our application process has been designed so that everyone is able to demonstrate their skills and how they meet the criteria required for the job advertised. All successful candidates will be subject to a digital ID and DBS check.